Comprehensive Answers to the Most Common Questions About Hiring Magical Entertainment
When it comes to booking a magician for your event, you likely have questions about the process, what to expect, and how to ensure you’re making the right choice. At Magical Memories, we’ve helped thousands of clients navigate the journey of bringing magical entertainment to their special occasions, and we’ve compiled the most frequently asked questions—along with detailed answers—to help you make informed decisions.
This comprehensive FAQ guide addresses everything from initial considerations to day-of-event details, providing you with the knowledge you need to book magical entertainment with confidence.
General Booking Questions
How far in advance should I book a magician?
For the best selection and availability, we recommend booking:
- 6-12 months ahead for weddings and major events, especially for weekend dates
- 3-6 months ahead for corporate functions and private parties
- 1-3 months ahead for smaller gatherings and weekday events
During peak periods (December, wedding season, etc.), earlier booking is strongly advised. While last-minute bookings are sometimes possible, availability becomes increasingly limited as your event date approaches. For more detailed guidance, see our Event Planning Timeline article.
How do I know if a magician is reputable?
Look for these indicators of a reputable professional:
- A professional website with clear information
- Verified reviews and testimonials from past clients
- Professional photos and/or video samples
- Membership in professional magic organizations
- Proper business credentials (insurance, business registration)
- Prompt, professional communication
- Clear, written contracts
- References you can contact
Working with an established agency like Magical Memories provides an additional layer of security, as we thoroughly vet all our performers. For more information, read our article on How to Verify a Magician’s Credentials.
What’s the difference between booking directly with a magician vs. through an agency?
Both approaches have their merits:
Direct booking advantages:
- Direct communication with the performer
- Potentially lower cost (no agency commission)
- Personal relationship with your chosen entertainer
Agency booking advantages:
- Vetted selection of quality performers
- Backup options if your performer becomes unavailable
- Simplified selection process with expert guidance
- Standardized contracts and business practices
- Often more comprehensive insurance coverage
- One point of contact for multiple entertainment needs
For most clients, especially those booking magical entertainment for the first time, the security and convenience of an agency booking outweighs the potential cost savings of direct booking. Learn more about The Benefits of Booking Through an Agency.
How much does it cost to hire a magician?
Pricing varies based on several factors:
- Experience level: More established performers typically command higher fees
- Performance type: Stage shows generally cost more than close-up magic
- Duration: Longer performances or events increase the fee
- Date and time: Premium slots (Saturday evenings, holidays) often cost more
- Travel requirements: Events requiring significant travel incur additional costs
- Customization: Tailored performances may involve additional fees
As a general guideline, professional close-up magicians typically start around £350-£500 for a 2-hour performance, while stage shows might begin at £750-£1,500. Celebrity magicians or highly specialized performances can command significantly higher fees.
Always be wary of unusually low prices, as they often indicate inexperience or unprofessionalism. For a detailed breakdown, see our Magician Pricing Guide.
What information do I need to provide when booking?
To receive an accurate quote and appropriate recommendations, be prepared to share:
- Event date, time, and duration
- Venue name and address
- Type of event (wedding, corporate function, private party, etc.)
- Approximate number of guests
- Type of magic you’re interested in (close-up, stage show, etc.)
- Any special themes or requirements
- Your budget range (helps narrow appropriate options)
- Key decision timelines (when you need to finalize booking)
The more information you can provide, the more tailored our recommendations will be to your specific needs.
Performance Types and Selection
What types of magic performances are available?
The main categories of magical entertainment include:
- Close-up magic: Intimate performances with cards, coins, and small objects performed inches away from spectators
- Mix and mingle (strolling) magic: Mobile performances as the magician circulates among guests
- Parlor magic: Medium-scale performances for seated groups of 20-50 people
- Stage illusions: Larger productions for substantial audiences with theatrical elements
- Mentalism: Mind reading, predictions, and psychological illusions
- Specialty magic: Themed performances, digital magic, magical bartending, etc.
Many events benefit from combining multiple formats. For a comprehensive overview, read our article on Magician Performance Types.
Which type of magic is best for my event?
The ideal format depends on your event structure, venue, and objectives:
- Weddings: Close-up during the reception or photos, parlor show after dinner
- Corporate events: Mix and mingle for networking, stage show for main entertainment
- Private dinners: Table magic during the meal, parlor show afterward
- Cocktail receptions: Mix and mingle throughout the space
- Trade shows: Specialized performances that draw attention to your booth
- Virtual events: Interactive digital magic experiences
Our team can help you select the perfect format based on your specific event details. For guidance on selecting the right style, see our article on Choosing the Right Magic Style.
How do I choose the right magician for my event?
Consider these factors when selecting a performer:
- Performance style: Watch videos to ensure their presentation style matches your event tone
- Specialization: Some magicians excel in specific environments (corporate, children’s, etc.)
- Experience level: Consider the importance of your event when selecting experience level
- Personality fit: The magician’s demeanor should complement your event atmosphere
- Client feedback: Review testimonials from similar events
- Communication style: Ensure you’re comfortable with their professionalism
When working with Magical Memories, our team considers all these factors to recommend performers who will be the perfect fit for your specific event. Learn more in our guide to What to Look for in a Professional Magician.
Can magicians customize their performances for my event?
Yes, professional magicians can tailor their performances in several ways:
- Thematic integration: Incorporating your event theme into performances
- Branded magic: Customizing effects to feature company logos or products
- Personalized content: Including information specific to the guest of honor
- Message integration: Weaving key corporate messages into presentations
- Audience-specific material: Adapting content to suit your specific guests
The level of customization depends on the performer and the lead time provided. Significant customization typically requires at least 4-6 weeks of preparation and may involve additional fees. For effective customization, see our guide on How to Brief Your Magician.
Logistics and Requirements
What technical requirements do magicians need?
Requirements vary by performance type:
Close-up and mix and mingle magic:
- Minimal requirements—typically just adequate lighting
- Sufficient space to interact with small groups
- A secure place to store personal belongings
Parlor magic:
- A performance area of approximately 8′ x 6′
- Good lighting on the performance area
- Possibly a small table
- Seating arranged to provide good sightlines
Stage shows:
- Proper stage or elevated performance area
- Professional lighting and sound systems
- Backstage or preparation area
- Technical support for complex productions
- Specific stage dimensions (varies by performance)
The magician or agency will provide detailed technical requirements upon booking. For complex shows, a technical rider may be provided outlining specific needs.
How much space does a magician need?
Space requirements depend on the performance format:
- Close-up magic: Minimal space—can adapt to almost any environment
- Mix and mingle: Sufficient circulation space for small groups to gather
- Parlor shows: Typically 8′ x 6′ performance area plus audience seating
- Small stage shows: Approximately 10′ x 8′ plus audience seating
- Large illusion shows: May require 20′ x 15′ or larger, plus wings and backstage
Your magician will discuss specific space requirements based on their performance style and your venue.
Do magicians need a sound system?
Sound requirements vary by performance type and audience size:
- Close-up magic: Typically no sound system required
- Mix and mingle: Generally no sound system needed
- Parlor shows: May require a microphone for audiences over 30-40 people
- Stage shows: Professional sound system usually required, often with music playback
- Large productions: Comprehensive sound system with wireless microphones and music integration
Many magicians can provide portable sound systems for an additional fee if needed. For larger productions, venue sound systems or external rental may be required.
How long do magic performances typically last?
Standard performance durations include:
- Close-up magic: 1-3 hours of continuous performance, with 5-10 minutes per group
- Mix and mingle: 1-3 hours of circulation, with 5-10 minutes per group
- Parlor shows: 20-45 minutes per show
- Stage shows: 30-90 minutes per performance
- Mentalism: 30-60 minutes per presentation
Custom durations can often be arranged to suit your event schedule. For longer events, consider booking multiple performers or combining different performance styles to maintain engagement.
What about meals and breaks for the magician?
Standard industry practices include:
- For performances over 2 hours, a 15-20 minute break is typically required
- For all-day events, appropriate meal breaks should be scheduled
- For evening events where the performer is present during dinner, a meal is customarily provided
- Water and refreshments should be available throughout the performance
Break and meal requirements will be specified in the performance contract. Providing appropriate breaks ensures the performer can maintain energy and performance quality throughout your event.
Contracts and Payment
What should be included in a magician’s contract?
A comprehensive contract should include:
- Names and contact information for all parties
- Event date, time, and location
- Performance type and duration
- Detailed fee structure and payment schedule
- Setup and technical requirements
- Arrival and departure times
- Break and meal provisions
- Cancellation and postponement policies
- Travel and accommodation arrangements (if applicable)
- Insurance coverage details
- Photography and recording permissions
- Force majeure clauses
Always review contracts carefully before signing and ask for clarification on any unclear terms. For more information, see our article on Magician Contract Essentials.
What is the typical payment structure?
Standard payment terms usually include:
- A non-refundable deposit (typically 25-50%) to secure the booking
- The balance due 1-2 weeks before the event or occasionally on the day
- For corporate events, invoice payment terms may be arranged (often 30 days)
- Additional fees (travel, accommodation, etc.) may be billed separately
- Payment methods vary but typically include bank transfer, credit card, or check
Always get payment terms in writing and request receipts for all transactions. Reputable performers and agencies will have clear, professional payment processes.
What happens if I need to cancel or reschedule?
Cancellation policies typically follow these guidelines:
- Deposits are usually non-refundable regardless of cancellation timing
- Cancellations 30-90 days before the event may require partial payment
- Cancellations less than 30 days before typically require full payment
- Rescheduling policies vary but often allow date changes with sufficient notice
- Force majeure clauses cover cancellations due to circumstances beyond control
COVID-specific policies may apply for pandemic-related cancellations. Review the cancellation terms carefully before signing any contract, and consider event insurance for significant bookings.
Do magicians carry insurance?
Professional magicians should carry appropriate insurance coverage:
- Public liability insurance: Covers potential damage or injury during performances
- Professional indemnity insurance: Covers claims related to professional services
- Equipment insurance: Covers the performer’s props and equipment
Many venues require proof of public liability insurance (typically £1-5 million coverage). Always confirm insurance coverage when booking, and request certificates if your venue requires them. Learn more in our article on Magician Insurance and Credentials.
Day-of-Event Questions
When will the magician arrive?
Standard arrival times include:
- Close-up and mix and mingle: Typically 30-45 minutes before performance time
- Parlor shows: Usually 45-60 minutes before performance
- Stage shows: Often 1-3 hours before, depending on complexity
- Technical requirements: May necessitate earlier arrival for setup
Arrival times will be specified in the contract. The performer should have a contact person’s details for the day of the event in case of any issues or delays.
How should I introduce the magician to my guests?
Introduction approaches vary by performance type:
- Close-up and mix and mingle: A brief announcement that magical entertainment will be circulating, or simple personal introductions to groups
- Parlor and stage shows: A formal introduction before the performance, often provided by the performer in writing
- Corporate events: May include company-specific information in the introduction
Your performer can provide guidance on the most effective introduction for their specific performance style. For close-up magic, many performers prefer to make their own introductions to small groups.
Can guests take photos or videos of the performance?
Photography policies vary by performer:
- Most close-up magicians welcome casual photos by guests
- Some stage performers restrict photography to protect proprietary illusions
- Video recording policies are typically more restrictive than still photography
- Professional photography/videography may require specific permission
- Commercial use of images/videos always requires explicit permission
The performer’s policy will be outlined in the contract. If professional event photography is planned, inform your magician in advance so they can prepare accordingly.
What if the magician is late or doesn’t show up?
Professional performers have contingency plans:
- Reputable magicians build in travel buffer time to prevent lateness
- In case of delays, the performer should contact you immediately
- Agencies maintain backup performers who can step in if necessary
- Contracts typically specify remedies for non-performance
- Professional insurance may cover certain non-performance situations
Working with established professionals or agencies significantly reduces this risk. At Magical Memories, we maintain a network of backup performers and emergency protocols to ensure your event is covered regardless of circumstances.
Special Event Types
What should I know about booking a magician for a wedding?
Wedding-specific considerations include:
- Book early, especially for peak wedding season dates
- Consider magic during the “gap period” while photos are being taken
- Coordinate with your photographer to capture guest reactions
- Inform your venue and wedding coordinator about the entertainment
- Consider how the magic will integrate with other aspects of your timeline
- Discuss any special moments or people you want included
For detailed guidance, see our Wedding Magician page.
What about corporate events and trade shows?
Business event considerations include:
- Discuss branding and message integration opportunities
- Consider how magic can support specific business objectives
- Coordinate with event production teams for technical integration
- For trade shows, discuss lead generation and booth traffic strategies
- Consider how the performance content aligns with company culture
- Discuss any sensitive topics or approaches to avoid
For more information, visit our Corporate Magician page.
How does virtual magic work for online events?
Virtual magic considerations include:
- Platform compatibility and technical requirements
- Audience size limitations for interactive performances
- Participation elements and materials needed
- Recording permissions and distribution rights
- Testing sessions before the event
- Backup plans for technical issues
Virtual magic has evolved significantly and can create highly engaging online experiences. Learn more in our article on Virtual Magic Shows.
After the Event
Should I tip the magician?
Tipping practices vary:
- For private events, tipping is appreciated but not expected (typically 10-20% if offered)
- For corporate events, tipping is less common
- For exceptional service or performances that exceed expectations, tips are a welcome gesture
- Some clients prefer to express appreciation through positive reviews rather than tips
The most valuable “tip” is often a positive review, referral, or testimonial that helps the performer build their business.
How can I provide feedback after the performance?
Feedback options include:
- Direct feedback to the performer or agency
- Online reviews on Google, Trustpilot, or social media
- Written testimonials for the performer’s website
- Video testimonials if particularly impressed
- Referrals to friends and colleagues
Honest, constructive feedback helps performers improve their services and is greatly appreciated. If there were any issues with the performance, addressing them directly with the performer or agency first is considered professional courtesy.
Can I book the same magician for future events?
Rebooking considerations include:
- Many performers offer loyalty discounts for repeat clients
- Advance notice is recommended, especially if you enjoyed a popular performer
- Performers can often create new material for repeat audiences
- Established relationships often lead to more personalized performances
- Agencies can help you develop ongoing entertainment strategies
At Magical Memories, we value long-term client relationships and offer special considerations for repeat bookings.
Conclusion: The Magic of Being Well-Informed
Booking a magician for your event should be a straightforward and enjoyable process. By understanding these common questions and their answers, you’re well-equipped to make informed decisions that will bring the perfect magical entertainment to your special occasion.
At Magical Memories, we’re committed to making the entire process—from initial inquiry to post-event follow-up—as smooth and stress-free as possible. Our team of experts is always available to answer any additional questions you might have about bringing magical entertainment to your event.
If you have questions not covered in this guide, or if you’re ready to explore magical entertainment options for your upcoming event, contact us today. We’re here to help you create truly magical memories for you and your guests.